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Apr 1, 2022, 06:11 PM 62 read

QuickBooks Cloud vs QuickBooks Desktop

General Discussions

  QuickBooks is a premium accounting application that is widely used across multiple industries. Many businesses have been using it traditionally for the past few years through on-premise desktops. But, the growth of cloud hosting has paved the way for a new change in the accounting industry.   Instead of setting up their own in-house QB Desktop setup or on-premise IT infrastructure, many business owners now opt for a third-party QuickBooks Cloud solution for its simplicity, flexibility, and cost-effectiveness to work with.   So, if you are looking to move to QB Cloud but are confused about how it fares against the traditional QB Desktop, here is a detailed analysis of QuickBooks Cloud vs. Desktop. It will broaden your understanding and help you choose the right solution for you:   1. Accessibility Both QB Desktop and Cloud vary significantly in terms of accessibility. While the former can only be accessed from the particular device in which it is installed, the QuickBooks Cloud can be accessed from anywhere, anytime, using any device with the help of an internet connection and valid authorization. It allows you to access your QB datA and work remotely freely.   2. Data security Most organizations use conventional desktops with outdated security systems and lack the modern anti-hacking tools to secure your financial data effectively. However, with QB hosting, a reputed QuickBooks provider deploys high-quality security measures such as IDPS software, 256-bit bank-grade encryption, MFA, AI monitoring, antivirus software, malware scans, and other security measures.   3. User collaboration Collaborating using a traditional QB Desktop involves repeatedly exchanging the edited data files back and forth via email. This process is tedious, time-consuming, and creates confusion with numerous copies of the same file. QB cloud hosting has a centralized database and instantly reflects any changes. All you need is to share common access, and you can easily collaborate with others in real-time and work simultaneously.   4. Infrastructure scalability You need to plan considerably for Quickbooks Desktop and invest significant time and resources. QuickBooks Cloud has a flexible scaling-up option. All you need is to contact your QuickBooks cloud hosting provider, and they can rapidly provision additional computational resources within a few hours. If required, you can quickly scale down by once again contacting your provider.   5. IT maintenance Having a Quickbooks Desktop infrastructure means bearing all the maintenance liabilities yourself, which ultimately requires you to allocate substantial resources for hiring IT professionals and procuring necessary components during each repair/replacement cycle. However, with QuickBooks hosting, the entire IT maintenance is provided by your cloud provider. They take care of the IT infrastructure while solely focusing on managing the end-point devices used for accessing QB. This way, you can concentrate on your accounting tasks rather than addressing the IT infrastructure.   To know more about Nonprofit Accounting in QuickBooks visit  

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